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111+ Productivity Hacks: The Ultimate Productivity & Time Management Index

Best Productivity Hacks List
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Best Productivity Hacks List

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I talk A LOT about productivity.

I’ve shared tons of free book recommendationsbook summaries, articles, a quiz and even published a primer, planner and 6-week masterclass on the topic.

But one thing I’ve never done is to list all the productivity tools, tricks and frameworks I use, teach and talk about, in one place.

So here it is…

My growing index of 111+ of the best productivity hacks in existence.

It’s not perfect. But the only way to version 100 is through version 1.

I’ll upgrade the list frequently in the coming months and years, so make sure you bookmark this page and check back on a regular basis.

I hope you enjoy it. I hope you find it useful. I hope it helps you to get more big stuff done.

And if anything’s missing? Leave a comment and I’ll add it to the next run of the list.

The Full List Of Productivity Hacks (A-Z)

  • 5-Second Rule – Counting from 5 to 1 to calm, focus and prime the mind for action.
  • 80/20 Rule – The idea that a minority of inputs often creates the majority of outputs.
  • 90-Day Goals – Goal setting that focuses on a quarterly (3-month) timeframe.
  • ABC Days – Theming and tracking days as execution, planning or recovery days.
  • ABCDE Method – A letter based prioritisation technique.
  • Accountability – Creating internal and external consequences for action/inaction.
  • Affirmations – Motivational phrases that focus the mind or trigger emotional states.
  • Anchoring – Linking the timing one habit to a more reliable event or another habit.
  • Automation – Outsourcing action to a machine.
  • Batching – Doing all of a certain kind of activity at the same time.
  • Breaks – Punctuating work with regular, restorative activities to avoid burnout.
  • Breath – Manipulating your breath to induce specific states of emotion or awareness.
  • Calendar – A tool used for scheduling meetings/actions and remembering events.
  • Canary List – A list of things you do when you’re unhappy or procrastinate.
  • Checklists – A tool used to reliably systematise a sequence of actions.
  • Clarifying – Taking a moment to think about what something actually is.
  • Coloured Noise – Random noise in a filtered spectrum that helps with focus.
  • Compounding – The exponential effects of consistently reinvesting effort or interest.
  • Cue Management – Manipulating cues to trigger (or avoid) certain kinds of behaviour.
  • Daily Planner – A tool used to help manage and optimise daily productivity.
  • Daily Planning – Setting days up for success by planning and prioritising in advance.
  • Daily Priorities – The 3 – 6 most important things that need doing in a day.
  • Daily Review – Reflecting on today and setting tomorrow up for success.
  • Delegation – Outsourcing action to another person.
  • Distraction Blocking – Building barriers that make you hard to reach or disturb.
  • Early Rising – Waking up and winning before others are even beginning.
  • Ease/Impact Matrix – A 2 x 2 grid for visually prioritising easy/high-impact activities.
  • Eating Frogs – Doing your hardest or least appealing tasks first thing in the morning.
  • Eisenhower Matrix – A 2 x 2 grid for visually prioritising urgent/important activities.
  • Email Management – Handling emails as efficiently and effectively as possible.
  • End of Work Shutdowns – A daily ritual that sets downtime up for success.
  • Environmental Engineering – Optimising environment to maximise productivity.
  • Evening Routines – Rituals and habits that govern the last 1 – 3 hours of your day.
  • Exercise – Regular physical activity that improves health, happiness and stamina.
  • Fear Setting – Surfacing, examining and letting go of fears around taking action.
  • Filing Systems – A way to organise physical and digital notes, files and folders.
  • Flow – Being voluntarily stretched to your limits to accomplish something worthwhile.
  • Focus – Keeping your attention on one activity or problem without getting distracted.
  • Framing – Viewing an action in the context of something meaningful or important.
  • Goal Setting – Setting motivating and actionable goals.
  • Gratitude – Taking time to be grateful for people, experiences and opportunities.
  • Growth Mindset – The belief that abilities are developed through effort and failure.
  • Habit Hacking – The art of making and breaking new habits.
  • Habit Tracker – A tool for creating internal accountability when building new habits.
  • Hofstadter’s Law – The idea that things always take longer than you think.
  • Hydration – Staying hydrated enough to keep your body and brain running smoothly.
  • Introspection – Reflecting on sensations, emotions, thoughts or external questions.
  • Journalling – Writing (often on paper) as a form of introspection or problem-solving.
  • KPI Tracking – Tracking metrics that clarify progress and create accountability.
  • Long-Term Goals – Goals with a timeframe of anywhere from a few years or longer.
  • Major Inboxes – The 2 – 4 master inboxes in a GTD based productivity system.
  • Meditation – A practice used to listen, question or train focus.
  • Medium-Term Goals – Goals with a timeframe of anywhere from a year to a few years.
  • Meeting Management – Maximising the efficiency and effectiveness of meetings.
  • Mindful Moments – Coming back to the present moment for as little as a few seconds.
  • Mindmapping – A visual technique for organising information or problem-solving.
  • Minimum Effective Dose – The least input you need to trigger a full response.
  • Mission Statements – A personal or organisational statement of values and intent.
  • Morning Routines – Rituals and habits that govern the first 1 – 3 hours of your day.
  • Most Important Things (MITs) – The 3 – 6 most valuable tasks in a project or day.
  • Movement – Physical activity used to elevate heart rate and restore focus.
  • Music – In this case, in the context of increasing productivity.
  • Napping – Short intra-day sleep used to restore energy and focus.
  • Next Action Lists – A context-mapped list of all the next actions you could work on.
  • Not-To-Do Lists – A list of the all the things you need to stop or do less of.
  • Note Taking – Synthesising and organising important information and next actions.
  • Nutrition – Healthy eating that optimises short and long-term energy delivery.
  • Organising – Creating a place for everything and putting everything in its place.
  • Outcomes – The consequences or results of projects and/or actions.
  • Pareto’s Law – The idea that a minority of inputs often creates the majority of outputs.
  • Password Manager – A tool for securely creating, managing and sharing passwords.
  • Planning – Ideating, organising and assigning responsibility for steps in a project.
  • Plans – An organised list of milestones and next actions needed to reach an outcome.
  • Pomodoros – Breaking productivity down into discrete, 25-min work sessions.
  • Pragmatism – A practical mindset that is the opposite of perfectionism.
  • Pre-Mortems – Anticipating and mitigating worst-case scenarios before they happen.
  • Preparation – Making taking action as easy as possible and setting it up for success.
  • Prioritisation – Identifying and focussing on the most critical actions or factors.
  • Productivity System – A systematic way of getting organised and getting stuff done.
  • Project Management – Planning and execution of a project (involving many people).
  • Projects – Groups of milestones and next actions that support a particular outcome.
  • Quick Capture – Quickly storing new ideas and information on the go.
  • Recovery – Returning to a normal and healthy state of health, mind and/or strength.
  • Reflection – Reviewing what went well, lessons learned and what could go better.
  • Reframing – Reviewing an action or outcome in the context of a larger outcome.
  • Satelite Inboxes – Anywhere “stuff” tends to accumulate in your life.
  • Saying “No” – Avoiding taking on more commitments (WITHOUT upsetting others).
  • Self-Care – Sustaining your fundamentals so you avoid getting injured.
  • Short-Term Goals – Goals with a timeframe of anywhere from a week to a year.
  • Shortcuts – Tricks, tips or hacks for speeding up lengthy or repetitive processes.
  • Simplification – Eliminating what doesn’t matter to make space for what does.
  • Singlehandling – Doing one thing at a time until it is finished.
  • Sleep – Letting your mind and body recover from and process the activities of the day.
  • SMART Goals – Simple, measurable, actionable, realistic and time-bound goals.
  • Stockpiling – Collecting “stuff” from your satellite inboxes into your major inboxes.
  • Task Management – Organising and sequencing projects, plans and next actions.
  • Templates – Information with details already in place to speed up repetitive action.
  • The ONE Thing – What you can do to make everything else easier or unnecessary.
  • Time Blocking – Planning and allocating time in your day for specific activities.
  • Time Costing – Working out how much an activity costs or pays you per hour.
  • Time Tracking – Keeping track of where your time actually goes.
  • To-Do Lists – Lists of next actions that need doing.
  • Trigger List – A list of prompts to help you get stuff out of your head.
  • Two-Minute Rule – Doing anything that takes less than 2-minutes immediately.
  • Uniforms – Cue-triggering clothes worm to perform (or encourage) an activity.
  • Value Tracking – Tracking actions that don’t live up to values you aspire to.
  • Vision Boards – Visual collages/paintings of a desired future outcome or state.
  • Vision Statements – Written descriptions of a desired future outcome or state.
  • Weekly Goals – Outcomes you plan to work towards over the next 7 days.
  • Weekly Planner – A tool used to help manage and optimise weekly productivity.
  • Weekly Planning – Setting weeks up for success by planning them in advance.
  • Weekly Review – Getting clear, current and setting next week up for success.
  • Wheel Of Life – A visual way of assessing satisfaction and balance.
  • Win Lists – Lists of victories or positive feedback that motivates or inspires you.
  • Workspace Management – Setting up your work area to maximise productivity.
  • Zero Based Thinking – A clever way to avoid/escape sunk cost fallacy.
Arthur Worsley
Arthur Worsley
Arthur is a thinker and writer who helps people who want more from their lives learn to be more productive, find more balance and live life more meaningfully. Want to know more? Take this 2-minute quiz to discover your Productivity Quotient (PQ) and learn how to get BIG things done. Take the Quiz →

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  1. Stacey Morris says:

    Excellent comprehensive list. I’ve printed it out as a reminder system when I get off track.

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